The Portal Systems Blog

News from the Shareflex universe

Your deep dive into the world of digitisation. Dive into the depths of cloud-based DMS with Shareflex, SharePoint Online and Microsoft 365.

All that's needed for the Portal Systems Blog: an old typewriter and a notebook.

All that's needed for the Portal Systems Blog: an old typewriter and a notebook.

The secure cloud safeguards multiple areas.

2025 adobe.stock

Sovereign cloud: The path to secure digitalisation

Digital Transformation

19. December 2025

An employee of a company uses a secure cloud.

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Trusted Cloud: When security meets business trust

22. October 2025

Man signing a contract digitally on a tablet.

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How AI makes contract management more efficient

Automation & AI

19. September 2025

Illustration of digital infrastructure in the EU: symbol for Microsoft's Digital Resilience Commitment in Europe.

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Microsoft’s Digital Resilience Commitment and your ECM strategy

Digital Transformation

11. August 2025

Two men in finance work with AI.

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AI makes work easier in finance

Automation & AI

11. June 2025

Employees of a company discuss the implementation of an ECM.

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Implementing ECM: Six mistakes that will make it difficult to get started

Digital Transformation

17. April 2025

Next to a laptop are many small parcels, and above them are AI-optimised invoice documents for procurement.

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AI in procurement: speeding up the process through automation

Automation & AI

20. March 2025

Woman taking a photo of a document with her mobile phone.

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OCR: Optical Character Recognition for increased productivity

Automation & AI

7. March 2025

Man smiles because AI is helping him with document processing in the office.

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AI Document Analysis: the future of data processing?

Automation & AI

25. February 2025

A woman works with AI in the DMS.

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DMS and AI: Ready for the future of document management

Automation & AI

19. December 2024

Accountant is assisted by AI in his tasks.

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AI in accounting – Automation in bookkeeping

Automation & AI

20. November 2024

The text: Why Shareflex ECM Online for Microsoft 365? Episode 3, on a network of clouds that represents the digital transformation to the cloud.

2024 Portal Systems AG

Digital storage of documents out of Dynamics 365 BC

Shareflex Insights

15. August 2024

The text: Why Shareflex ECM Online for Microsoft 365? Episode 2, on a network of clouds that represents the digital transformation to the cloud.

2024 Portal Systems AG

Shareflex ECM Online – Strategy and Positioning

Shareflex Insights

27. February 2024

A circuit board design with a digital lock as a symbol of IT security and document management.

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NIS-2: IT security and document management

12. September 2023

A hand that places a wooden block at the starting point of a process diagram made up of other wooden blocks.

2023 adobe.stock

Rules-based workflow vs. Ad-hoc workflow

Processes & Solutions

1. February 2023

The text: Why Shareflex ECM Online for Microsoft 365? Episode 1, on a network of clouds that represents the digital transformation to the cloud.

2024 Portal Systems AG

Why Shareflex ECM Online for Microsoft 365?

Shareflex Insights

7. December 2022

A data cloud against a blue background.

2021 adobe.stock

Standardised business applications for Microsoft 365 and SharePoint

Processes & Solutions

4. August 2022

The word Change is spelled out on wooden cubes, with the letter G replaced by the letter C to spell out the word Chance.

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Whitepaper: Document-centric business processes with Microsoft 365

Processes & Solutions

5. July 2021

Lotus flowers at sunset.

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Saving time and money during Lotus Notes migration

Digital Transformation

10. May 2021

Miniature file folders on a computer keyboard with the word ‘Archive’ written on them.

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Audit-proof archiving with SharePoint Online

18. March 2021

Any questions? I will be happy to answer them personally!

Portrait of Patrick Carl, Chief Sales Officer at Portal Systems AG.

Patrick Carl
Chief Sales Officer

Email: info[at]portalsystems.de

Portal Systems is Microsoft Solutions Partner Digital and App Innovation Azure.

The ISO/IEC 27001 certificate for Portal Systems AG and SaaS Shareflex Solutions.

The BSFZ® seal for innovative research and development.

Seal ‘“Practice partner for the dual study programme at IU International University (IU)”'.