Challenge: Limited access to information
K.D. Feddersen Holding GmbH is the holding company of the Feddersen Group companies. The sole shareholder of K.D. Feddersen Holding GmbH is the non-profit K.D. Feddersen Foundation. The companies in the Feddersen Group used to work with a variety of ERP and financial accounting systems. As a result, a lot of information was only recorded based on departments or companies. In addition, the availability of key information for the companies and the holding company was limited by the large number of different systems and isolated solutions.
The main objective of a standardised and company-wide information and document management system was to create maximum transparency for the companies and the holding company. Another important goal was to promote collaboration in order to avoid redundancies, exploit synergies and improve the performance of the entire group.
Legally compliant archiving and new middleware development
The Feddersen Group is now pursuing a cloud-first strategy. In addition, as part of its enterprise-wide digitisation, it has set itself the goal of archiving business-critical information in a complete, legally compliant and transparent manner. Due to the growth of the Group, special emphasis is placed on scalability and the rapid implementation of the constantly changing technical requirements.
One challenge was to develop new middleware to integrate the different ERP systems INTEGRA and Infor COM. Master and transactional data as well as outgoing ERP documents (such as order confirmations and invoices) are transferred and stored in customer, supplier, quotation and order files. At one of the companies, quotations are not created via the ERP system, but in a user-friendly way via the document management system. Here, ERP data can be accessed in real-time via the middleware, ensuring efficient data entry.
Digital product file and workflows
This subsidiary has also implemented a product file in which all product-related data and documents are stored. Workflows complement the file solutions. These control, for example, the release and approval of quotations, the onboarding of external users or the release of data sheets in the product file. Planned follow-up projects include the migration of the business applications for contract and quality management, which are currently still based on SharePoint 2016/2019, and the processing of incoming invoices to SharePoint Online and thus to Microsoft 365.