Shareflex ECM Online is a holistic solution for Document Management (DMS) and Enterprise Content Management (ECM). The product suite is based on SharePoint Online and extends Microsoft 365 into a platform for complex, cloud-based business applications.
With the Shareflex ECM Online product suite, we offer you solutions for document-centric business processes. These digital business applications are more functional than pure file solutions. Examples of such specialised applications are contract management, incoming invoice processing or quality management with document control. All these solutions are characterised by ready-made user interfaces, logics and processes and can be individually adapted at any time to the technical requirements of the various company departments.
In most cases, the requirements for these business applications are rather complex and often encompass all disciplines of an ECM system. This includes, for example, file management, processes and workflows, permission management, ERP connection & services or audit-proof archiving.
Portal Systems provides all business applications mentioned above as preconfigured software solutions. Additionally, the Shareflex “tools”, the Shareflex Add-ons, allow you to implement any other applications and file solutions.
The combination of Shareflex with Microsoft 365 and the Microsoft Content Services thus enables modern and intuitive ECM specialist applications. This makes Microsoft 365 a highly efficient business process platform. Comparable to a classic enterprise content management system, but with all the benefits and flexibility of the cloud. Thus, with the help of Shareflex ECM Online, a modern digital workplace with cloud-based business applications is created from a single source.
For the operation of Shareflex ECM Online, no further IT infrastructure is required besides Microsoft 365. Because Shareflex is a pure SharePoint online application, with all the advantages of a modern cloud architecture. And in contrast to SharePoint On-Premises, there are (almost) no more capacity limits (see box).
Furthermore, it is ensured that all data and documents captured with Shareflex ECM Online are stored exclusively in your Microsoft 365 environment and thus “never leave the house”. Thus, Shareflex already meets all data protection and IT security requirements in the standard version.
Together with Microsoft 365, Shareflex ECM Online delivers all the features and tools needed for a professional Enterprise Content Management (ECM) or Document Management System. These include file plans, Outlook and Office integration, full text and metadata search, template management, and ad-hoc or process workflows. Additionally, the product suite includes a whole range of ready-made solutions. And the portfolio is complemented by interfaces to ERP and LOB systems.
This article and the accompanying whitepaper show what ECM exactly means and provide answers to the following questions: What are the benefits of ECM? When and why is ECM necessary? Is Microsoft 365 the right platform for ECM? Download now for free!
Because there is much more to Microsoft 365 than you know! DMS and ECM with SharePoint: There are still many myths surrounding this topic. In his blog post, Frank von Orlikowski gets to the bottom of these and shows what is really possible with Microsoft 365.
For the implementation of many simple DMS/ECM requirements, the basic functionalities of Microsoft 365 are completely sufficient. However, complex specialist applications cannot be built “in-house” so easily. This is where Shareflex comes in!
Audit-proof archiving with SharePoint Online, is that even possible? And what exactly does “audit-proof” actually mean? In this guest article, you will learn what is important and which legal requirements must be met.
Frank von Orlikowski
CEO and Sales
Phone +49 40 226040 00
info@portalsystems.de
