Portal Systems AG - Modern ECM & Business Solutions

Shareflex by Portal Systems – Flexible solutions for the digitisation of your business processes
ECM and business applications based on SharePoint (Online) and Microsoft Office 365
— user-friendly, efficient and flexible.

Understanding processes. Finding solutions.

Shareflex by Portal Systems – Full Flexibility
Enterprise Content Management and business applications based on SharePoint (Online) and Microsoft Office 365.

Portal Systems — Enterprise Content Management and SharePoint competences

Portal Systems AG is one of the few system houses on the market to combine enterprise content management (ECM) and SharePoint expertise under one roof. Based on 20+ years of experience and expertise from projects at more than 300 customers, we develop and market digital solutions for document-centric business processes. The Shareflex product suite is based on SharePoint (Online) and Microsoft Office 365. It includes specialised applications such as contract management, incoming invoice processing or document control for your QM system as well as modern, cloud-based document management (DMS) and ECM.

ECM and business applications based on SharePoint (Online) and Microsoft Office 365

No matter how you approach digital transformation — with SharePoint-based on-premises solutions, Microsoft Office 365 and SharePoint Online or a hybrid model — Portal Systems delivers flexible product solutions which are an optimal combination of subscriptions, services, comprehensive support and customer-oriented support.

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Shareflex^® ECM Online

Modern, cloud-based Enterprise Content Management

In combination with Microsoft Office 365, Shareflex ECM Online provides all the functions and tools needed for a professional ECM or document management system. These include file plans, Outlook and Office integration, a full-text and metadata search, template management and ad-hoc or process workflows. The product suite also includes a whole range of ready-made solutions. The offer is supplemented by interfaces to ERP and LOB systems.

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“I am absolutely convinced of Microsoft 365 / Office 365 and our group of companies benefits from the powerful platform for information management. With Shareflex ECM Online, we have a flexible and efficient ECM and document management system that integrates seamlessly with Office 365. I was particularly impressed by the user-friendly interfaces (Modern UI technology) and the easy-to-configure workflows.”

Read the Feddersen Group user report

Joachim FriedrichChief Digital Officer – K.D. Feddersen Holding GmbH

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Shareflex^® Contract

Digital contract management based on SharePoint (Online)

With Shareflex Contract or Shareflex Contract Online and the integrated modules, you can manage your contracts securely and efficiently throughout the entire life cycle. The preconfigured standard application for professional contract management is ready for use within minutes and integrates seamlessly into your existing SharePoint or Microsoft 365 environment.

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“Our questions were answered directly on the live system, i.e. Portal Systems was able to show us specific examples of how certain requirements can be mapped. That was very convincing!”

Read User Report OSRAM

Frank MerbecksContract Manager – OSRAM

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Company Profile

Hamburg harbour skyline including Elbphilharmonie concert hall and the Michel

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A Lotus Notes migration is typically a one-off and costly affair. To save time and costs, choosing the right approach and target platform is crucial. In this article we show you an approach by our partner Lialis, which has succesfully proven itself in many projects.

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Detail of the flag of the European Union with paragraph sign as symbol for the GDPR.

White paper:
Shareflex Contract and EU GDPR

Since 25 May 2018, the new European general data protection regulation (EU GDPR) has been binding for all companies.bLearn in our article and white paper how the contract management solution Shareflex Contract assists you with implementing the new requirements.

Download white paper