Shareflex at EnBW: launch, rollout and improvements
Shareflex has been in official use at EnBW since late 2024, with the first projects going live in 2025. ‘We currently have quite a few things in the pipeline that will be rolled out over the coming months,’ says Maximilian Lang, demonstrating that the rollout is proceeding steadily.
Benefit: Mapping the entire contract lifecycle with Shareflex
The biggest improvements relate primarily to process support and efficiency in contract and document management. ‘Thanks to Shareflex, we now have entirely new possibilities, for example in contract management. We can map the entire contract lifecycle, from creation via templates and drafts, to approvals, internal and external signatures, and tracking notice periods and other obligations,’ Lang explains.
Work in the various departments is now significantly more efficient and structured
The solution enables documents to be created where they will later be archived, making the business departments’ work significantly more efficient and structured. Although archiving remains an integral part of the process, the added value is primarily generated early on, saving time and enhancing the professionalism of workflows.
EnBW employees: Positive reception and acceptance
The introduction of Shareflex was very well received by the business departments. ‘Because we carried out the project in collaboration with the business departments, it wasn’t a case of us launching an IT project and then presenting the results at the end,’ explains Maximilian Lang. Employees were involved from the outset, with continuous status updates and feedback throughout the various project phases ensuring transparency at every step.
More than 2,000 users now have access to the system
This approach has ensured widespread acceptance. ‘The result we presented was received very positively across the board. The feedback from the specialist departments was fairly consistent,’ says Lang. Even though the group-wide roll-out is still in its early stages, more than 2,000 users already have access to the applications. Lang emphasises that usage is gradually increasing, and all employees involved in contract or document management will benefit from Shareflex in the future. Close user involvement from the outset has played a decisive role in ensuring high acceptance and a smooth roll-out.
Schulungen: Key User sichern effektive Einführung
Training sessions for Shareflex were tailored to the specific requirements of each project. ‘It depends on how much training is required in each case,’ explains Maximilian Lang. Some training is delivered directly by Portal Systems, while other sessions are run by the business departments themselves.
Business context of central importance in training
In the training sessions for the Regulatory Requirements Pilot, for example, the business context played a major role. Lang explains, ‘The key users – that is, the business administrators from the specialist departments – conduct the majority of the training sessions because this specialist knowledge is crucial. IT cannot go into such depth.’ This ensures that users understand not only the functions of Shareflex, but also the background and processes within their own area of work. This approach makes it easier for users to get started and supports the long-term acceptance of the system.