Portal Systems Dialogue 2019

The Portal Systems Dialogue is heading for new shores: After two successful events in our home port of Hamburg, we have decided to set sail for the south of Germany. Come on board and join us for an inspiring event at Microsoft Germany Headquarters in Munich!

When: Thursday, 14 November 2019

Where: Microsoft Germany Headquarters, Munich

Evening Event: Wednesday, 13 November 2019

Portal Systems Dialogue 2019 – Visiting friends


As a long-standing Microsoft partner and SharePoint enthusiast, we are very grateful and proud to be hosting this year’s Dialogue at Microsoft’s German headquarters. And we are even more pleased to be able to offer you the opportunity to take a live look behind the scenes at one of the world’s most valuable companies. You should definitely not miss it!

But that is not the only reason why this is sure to be a very special day. Because the focus of the Portal Systems Dialogue 2019 is, as always? Exactly: the dialogue. Once again, you will have the opportunity to exchange ideas and network with our experts, partners and customers.

Our evening event on the eve of the Dialogue offers a special opportunity to do just that: Indulge in culinary delights and broaden your horizons at the same time. With short presentations on current issues. Professionally well-founded and with lots of fun!

The future of ECM

Will we still need traditional ECM systems in the future? What does the much-vaunted “modern workplace” look like in practice today? And what role will SharePoint, Office 365, Microsoft Content Services and Shareflex play? Let’s ask ourselves these questions and start a dialogue!

You can expect a balanced mix of informative expert presentations, exciting case studies and interactive hands-on workshops. Our aim is not to include as many buzzwords as possible. Rather, we hope you will take away something that will really help you in your day-to-day work: New ideas, contacts and solutions.

That’s why we’re doing everything we can to make sure there’s something for you again this year. No matter if you’re already a Portal Systems customer or partner, or if you’d like to learn more about how we work. Or, whether you want to network with other business leaders or delve deep into our information architecture. Let us inspire you, we look forward to seeing you!

Agenda | Portal Systems Dialogue 2019


09:00 – 10:00 Reception & Registration

10:00 – 10:15 Welcome

Frank von Orlikowski | CEO | Portal Systems AG

10:15 – 11:00 Keynote – Work. Life. Flow.

Kay Mantzel | Experience Lead | Microsoft Deutschland GmbH

Our world of work is in a state of flux: Modern, cloud-based technologies enable new and more flexible ways of working. Data, documents and information are available anytime, anywhere. The boundaries between work and leisure are increasingly blurring.

At the same time, a new generation of knowledge workers is demanding more flexibility and freedom when it comes to organising their professional and personal lives. The classic office as we know it has no place in this world.

Microsoft is actively promoting this cultural evolution and is breaking new ground with the concept of “work-life-flow”: each employee can organise their everyday life in a self-determined way with fluid transitions. The rigid division between work and private life is breaking down.

What all this has to do with crazy dreams, Satya Nadella and the location of this year’s Dialogue, Kay Mantzel will reveal in his keynote.

11:00 – 11:15 Coffee & Dialogue

11:15 – 12:00 Session I – Parallel Session “Cloud”

1.1 Shareflex® ECM OnlineFrank von Orlikowski | CEO | Portal Systems AG

Tailor-made business applications for Office 365.

1.2 Shareflex® Quality OnlineStephan Penker | Senior SharePoint Consultant | Portal Systems AG

Proven on-premises, now also for the cloud: Quality management and document control with Shareflex Quality Online for Office 365 / SharePoint Online. Find out how to manage and control QM documents online. Secure, cross-device and location-independent.

12:00 – 13:00 Lunch Break

13:00 – 13:45 Session II – Microsoft Content Services meet Shareflex®

2.1 Partner TalkFlorian Münzinger and Ulf Ringleb, MODUS Consult AG | Introduction: Frank von Orlikowski (Portal Systems AG)

Microsoft Content Services undoubtedly hold enormous potential for businesses. But do they really have what it takes to be the “new ECM”? We will get to the bottom of this question: What does Content Services mean strategically from Microsoft’s point of view? Where do we start (also together with our partners)? And what specific solutions can we offer today?

13:45 – 14:00 Coffee & Dialogue

14:00 – 14:45 Session III – Best Practice

3.1 Shareflex® as a central component of the digital strategyDavid Weiblein | Commercial Director | BTB GmbH Berlin

What does a medium-sized energy supplier need to successfully transform into a digital company? A good dose of pragmatism, a dedicated all-round service provider and a digital desk that makes life (or at least work) easier for employees. In this best-practice example, David Weiblein, Commercial Director of BTB GmbH Berlin, reports on what else needs to be considered on the way to digitalisation and where Shareflex and our partner IBTG GmbH come into play.

14:45 – 15:00 Coffee & Dialogue

15:00 – 16:00 Session IV – Practical Workshops

4.1 The Shareflex® Workflow DesignerHolger Geister | Solution Designer and Patrick Carl | Account Manager | Portal Systems AG

Workflows and processes can be easily modelled and automated with our graphical Workflow Designer. And all this at no extra cost, as it is integrated in Shareflex by default. Try it out for yourself and create your own workflow in no time at all!

4.2 Work with style: Shareflex® Modern UIChristian Lippold | Senior SharePoint Consultant and Marcel Meier | Product Manager | Portal Systems AG

With Shareflex, you can easily configure your own business applications without any programming knowledge. Even the forms used in the applications, such as contract templates, can be easily customised to your requirements – now in the SharePoint Online Modern UI as well. In this workshop, you will be able to try out exactly what this looks like – live.

16:00 – 16:15 Coffee & Dialogue

16:15 – 17:00 Panel discussion

Topic: Microsoft Content ServicesWill we still need traditional ECM systems in the future?

Moderation: Marcel Meier | Panel: Frank von Orlikowski (Portal Systems AG); Mike Brömmelstrote (d.velop AG); Michael Scheibe (aXon GmbH); Florian Münzinger (MODUS Consult AG)

17:00 – 18:00 Networking & Partner Exhibition

Parallel full-day at the Portal Systems Dialogue 2019:

Partner exhibition


The logos of the participants in the partner exhibition at the Portal Systems Dialogue 2019. From top left to bottom right: aXon, Cosmo Consult, dox42, edoc, Modus Consult, Semtation and yourtime solutions.

Any questions? I will be happy to answer them personally!


Portrait of Patrick Carl, Chief Sales Officer at Portal Systems AG.

Patrick Carl
Chief Sales Officer

Email: info[at]portalsystems.de

Portal Systems is Microsoft Solutions Partner Digital and App Innovation Azure.
The ISO/IEC 27001 certificate for Portal Systems AG and SaaS Shareflex Solutions.
The BSFZ® seal for innovative research and development.
Seal ‘“Practice partner for the dual study programme at IU International University (IU)”'.