Shareflex ECM Online is the alternative to traditional ECM systems. The product suite is based on SharePoint Online and extends Microsoft 365 into a platform for complex, cloud-based business applications.
With the Shareflex ECM Online product suite, we offer you solutions for document-centric business processes. These digital business applications are more functional than pure file solutions. Examples of such business applications include process and document management (DMS), contract management, incoming invoice processing or quality management with document control. All these solutions are characterised by ready-made user interfaces, logics and processes and can be individually adapted at any time to the technical requirements of the various company departments.
In most cases, the requirements for these business applications are rather complex and often encompass all disciplines of an ECM system. This includes, for example, file management, processes and workflows, permission management, ERP connection & services or audit-proof archiving.
Shareflex ECM Online is the intelligent solution for document-centric business processes with Microsoft 365. Whether file and document management, contract management, document control or complaint processing in quality management or incoming invoice processing – Shareflex offers you standardised and ready-made solutions for your individual challenges.
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Our white paper explains in detail what enterprise content management (ECM) involves. It also provides answers to the following questions: What are the advantages of ECM? When and why is ECM necessary? Is Microsoft 365 the right platform for ECM? Download now for free!
Portal Systems provides all business applications mentioned above as preconfigured software solutions. Additionally, the Shareflex “tools”, the Shareflex Add-ons, allow you to implement any other applications and file solutions.
The combination of Shareflex with Microsoft 365 thus enables modern and intuitive ECM specialist applications. This makes Microsoft 365 a highly efficient business process platform. Comparable to a classic enterprise content management system, but with all the benefits and flexibility of the cloud. Thus, with the help of Shareflex ECM Online, a modern digital workplace with cloud-based business applications is created from a single source.
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In the past, it was primarily the technical limitations and constraints of SharePoint on-premises environments that militated against broad and holistic deployment, for example as a platform for enterprise content management. In contrast, SharePoint Online – with 30 million documents per document library, 250 gigabytes of maximum file size, 25 terabytes of capacity per site collection, and 12.5 exabytes of capacity per client – provides an excellent foundation for managing large volumes of data and documents.
Because there is much more to Microsoft 365 than you know! DMS and ECM with SharePoint: There are still many myths surrounding this topic. In his blog post, Frank von Orlikowski gets to the bottom of these and shows what is really possible with Microsoft 365.
For the implementation of many simple DMS/ECM requirements, the basic functionalities of Microsoft 365 are completely sufficient. However, complex specialist applications cannot be built “in-house” so easily. This is where Shareflex comes in!
Audit-proof archiving with SharePoint Online, is that even possible? And what exactly does “audit-proof” actually mean? In this guest article, you will find out what is important and what legal requirements have to be met when it comes to archiving documents.
Patrick Carl
Chief Sales Officer
Email: info[at]portalsystems.de
This post is also available in: German
