Front Picture Shareflex Contract Management
Logo Shareflex Contract Management
Logo SharePoint Solutions Shareflex

Contract Management with Microsoft SharePoint

Shareflex|contract brings order into your digital contract management and offers you a maximum of flexibility. Online or on-premises. Just as your business requires.

User-friendly, safe and efficient.

Flexibility and clarity for your contract management

With Shareflex|contract and the integrated modules, you can manage your contracts securely and efficiently over the entire life cycle. The pre-configured standard application for professional contract management is deployed within minutes and integrates seamlessly into your existing Microsoft SharePoint environment.

Our contract management software is based on the Shareflex|platform by Portal Systems. This enables you to configure the standard solution at any time according to the specific requirements of your company. In this way you ensure maximum flexibility. And all this without any additional programming.

Managing contracts online

We are very pleased to be able to offer you our contract management solution Shareflex|contract for Office 365 now as well. You are interested in cloud-based or hybrid scenarios? Then contact us or write to us. We would be pleased to inform you about the various opportunities!

Whether online or on-premises: Shareflex|contract stands out from other comparable contract management solutions due to its simple and quick adaptability to individual process requirements. Convince yourself!

Up to date with digital contract management

Our software now also supports you in your implementation of the European General Data Protection Regulation (GDPR) and the International Financial Reporting Standards 15 and 16 (IFRS 15, IFRS 16). You can find out how exactly in our whitepaper.

Make up your own mind

All important information about the features of Shareflex|contract can be found in our video, monthly webcast and product guides.

We will of course be happy to answer your questions in a personal conversation or show you our contract management system in a live demo!

Preview Shareflex Contract Management Webcaast

Portal Systems Academy – Shareflex|contract Webcast

The Shareflex Webcasts (in German only) now give you the opportunity to get a first non-binding impression of our solutions. Presented monthly by our Shareflex expert Patrick Carl. Live or on demand. And of course completely free of charge.

Understand processes. Find solutions.

Numerous leading companies are already embarking on digitization with Shareflex solutions from Portal Systems. Are you ready for the first step? Please contact us, we are looking forward to your questions!

These (and many more) companies already rely on Shareflex|contract:

  • Osram
  • Schott
  • INEOS Styrolution
  • Siemens
  • Wirecard

“Being an internationally operating company, we have many equally internationally operating customers who are handled by International Key Account Managers (IKAMs). And since there are not only global, but also local contracts, we have been looking for a way to make these contracts available to IKAMs at any time. Without having to ask locally about the existence and content of the contracts. Since SharePoint is a company-wide strategy at OSRAM, the Shareflex|contract solution from Portal Systems was an ideal fit for our solution strategy.”

Frank MerbecksContract Manager OSRAM

Shareflex|contract – The most important features at a glance

Illustration Features Shareflex Contract Creation

Contract creation

  • User-friendly interface
  • Easy-to-use contract entry
  • Scanning and recognition
  • Integration of Microsoft Office templates
  • Automatic contract creation from metadata, external databases/ERP systems
  • Optional use of text modules/boiler plates

Illustration Features Shareflex Contract ManagementContract management

  • Dates and deadlines
  • Email notification
  • Automatic key date calculation
  • Creation of contractual relationships
  • Flexible search via metadata and full text
  • Integrated document management
  • Permission management
  • Business partner management

Illustration Features Shareflex Contract Management Processes and WorkflowsProcesses and workflows

  • Integrated workflow management
  • Graphic workflow designer
  • Freely configurable contract release and approval processes
  • Automatic update of the key dates of cancellation

Illustration Features Shareflex Contract Management IntegrationIntegration

  • Contract files in Outlook
  • ERP integration (SAP, Microsoft Dynamics NAV, …)
  • Master data adjustment
  • Integration of third-party systems via web services

Illustration Features Shareflex Contract Management ReportingReporting

  • Lists, groupings, sums
  • Graphical views and diagrams
  • Excel export
  • 18 predefined standard reports
  • Individual customization with report wizard

Illustration Features Shareflex Contract Management ArchivingArchiving

  • Audit-proof archiving
  • Connection to storage systems (NetApp, EMC, …)
  • Integration of existing ECM/DMS systems (d.3ecm, Saperion, easy, …)
  • Manual and rule-based archiving

Shareflex|contract – Examples of user interfaces

Screenshot Shareflex Contract Management Cockpit
Screenshot Shareflex Contract Management Contract File
Screenshot Shareflex Contract Management Reports
Screenshot Shareflex Contract Management Form Designer
Screenshot Shareflex Contract Management Release Workflow
Screenshot Shareflex Contract Management Search Mask