man holding mobile phone sitting on cloud
logo shareflex contract online software
framed lettering Office 365 and Microsoft 365

Contract Management Online

Shareflex Contract Online gives you access to your contracts always and everywhere. In this way, you never lose your flexibility — no matter whether you work in the office, on the road, or remotely from your desk at home.

User-friendly, safe and efficient.

Keeping track of your contracts – always and everywhere

Shareflex Contract Online is a preconfigured standard application for professional, cloud-based contract management, which is based on Microsoft Office 365 and SharePoint Online.

The solution helps your company to organise and secure your contract administration — regardless of your business sector.

Due to our contract management software and the integrated modules, you can manage your contracts securely and efficiently throughout their entire life cycle.

The standard solution for the cloud

The Shareflex Contract Online product standard already includes eight different contract types.

Additionally, the integrated workflow management system Shareflex Flow is part of the standard, with which rule-based and ad-hoc workflows can be defined and executed.

The solution is available in both German and English.

Online contract management based on Microsoft Office 365

The Shareflex Contract Online application is quickly deployed and integrates seamlessly into your existing Microsoft Office 365 / SharePoint Online infrastructure.

This means there is no longer any need to operate additional servers or IT infrastructure components. And all existing contract data and documents remain securely in your Microsoft Office 365 tenant.

Full flexibility with Shareflex® ECM Online

Shareflex Contract Online is part of the enterprise content management system “Shareflex ECM Online”. Therefore, the solution for contract management can be easily and quickly extended by further components, such as business, audit, idea, participation or quality management.

In addition, the contract management software can be adapted extremely flexibly to individual process requirements. This makes it clearly distinguishable from comparable contract management solutions. Convince yourself!

See for yourself

Get a first impression of all features of Shareflex Contract Online in our product video:

Additionally, you will find all information you need in our product guide. And for further insights into the contract management of the SharePoint Online and Microsoft Office 365 as well as current information, please watch our webcast.

Of course, we will also be happy to answer your questions personally or show you the advantages of cloud-based contract management in a free live demo!

The most important features and functionalities at a glance

Contract Creation

graphic contract creation cloud shareflex

➀ User-friendly interface

➁ Convenient contract capture

➂ Scan and recognize

➃ Microsoft Office template management

➄ Automatic contract creation from meta data, external databases / ERP systems

➅ Optional use of text modules / boiler plates

Contract Management

contract management shareflex microsoft office 365

➀ Dates and deadlines

➁ Email notification

➂ Automatic key date calculation

➃ Creation of contractual relationships

➄ Flexible search via meta data and full-text

➅ Integrated document management

➆ Premission management

➇ Business partner management

Processes and Workflows

processes and workflows shareflex contract management cloud

➀ Rules-based and ad-hoc workflows

➁ Graphic workflow designer

➂ Freely configurable contract release and approval processes

➃ Automatic update of the key dates of cancellation


integration erp systems shareflex contract management software cloud

➀ Contract files in Microsoft Outlook

➁ ERP integration (SAP, Microsoft Dynamics (365), …)

➂ Master data adjustment

➃ Integration of third-party systems


reports contract management and office 365

➀ Lists, groupings and sums

➁ Graphical views and diagrams

➂ Excel export

➃ Individual customization


graphic archiving contracts sharepoint online

➀ Audit-proof archiving

graphic shareflex contract online webcast

The Shareflex® Contract Online Webcast

The Shareflex Webcasts now offer you the opportunity to get a first, non-binding impression of our solutions. Live or on demand — pesented by our Shareflex expert Patrick Carl. And free of charge, of course.

Understanding processes. Finding solutions.

A large number of leading companies are already taking the path to digitisation with the Shareflex solutions by Portal Systems. Are you ready for the first step, too? Just contact us, we look forward to your questions!

A small selection of companies that already manage their contracts with Shareflex Contract Online:

  • Daiichi Sankyo Europe GmbH
  • Jansen AG
  • EAM
  • SDA SE

Would you like to learn more about Shareflex Contract Online, the contract management software based on SharePoint Online and Microsoft Office 365? Then make an appointment for an online presentation straight away. Non-binding and free of charge!

symbol paragraph eu flag

Legally compliant contract management

Our contract management software now also supports you in the implementation of the European General Data Protection Regulation (EU GDPR) and the International Financial Reporting Standards 15 and 16 (IFRS 15, IFRS 16).

Learn how this actually works in our white paper.

The user interface of Shareflex® Contract Online

Get a first impression of the user-friendly, modern interface (Modern UI) of our online contract management.

The administration of contracts can quickly become very complex and complicated. For this reason, it is our goal to provide users with an interface that is as intuitive and clear as possible for their daily work.

After all, only user acceptance enables the successful introduction of new software. This applies to cloud-based contract management as well as to all other business applications.

Screenshot of the cockpit of cloud-based contract management software Shareflex.
Screenshot of the user interface of shareflex contract online file.
The search mask in Shareflex Contract Online with filters and results.
Contract with assigned elements and deadlines in Shareflex Contract Online.
Processing contract management workflows with Microsoft Teams and Shareflex Contract Online.
Reports created with Microsoft Power BI in Shareflex Contract Online.

Always stay up to date

Would you like to be informed regularly about our events, updates and product news? No problem: Just sign up for our monthly newsletter or follow us on social media, now!

Microsoft partner competencies gold and silver of Portal Systems AG
logo blue microsoft content services partner program charter member portal systems ag
Portrait of Frank von Orlikowski

Any questions? We will be happy to support you!

Frank von Orlikowski, Board of Directors and Sales, +49 (0) 40 226040-12


Microsoft Gold and Silver Partner Certficates of Portal Systems AG

Twitter Button Gold

Facebook Button Gold

LinkedIn Button Gold

Xing Button Gold

YouTube Button Gold

Instagram Button Gold