Contract Management Online
Shareflex Contract Online gives you access to your contracts always and everywhere. In this way, you never lose your flexibility — no matter whether you work in the office, on the road, or remotely from your desk at home.
User-friendly, safe and efficient.
Keeping track of your contracts – always and everywhere
Shareflex Contract Online is a preconfigured standard application for professional, cloud-based contract management, which is based on Microsoft Office 365 and SharePoint Online.
The solution helps your company to organise and secure your contract administration — regardless of your business sector.
Due to our contract management software and the integrated modules, you can manage your contracts securely and efficiently throughout their entire life cycle.
The standard solution for the cloud
The Shareflex Contract Online product standard already includes eight different contract types.
Additionally, the integrated workflow management system Shareflex Flow is part of the standard, with which rule-based and ad-hoc workflows can be defined and executed.
The solution is available in both German and English.
Online contract management based on Microsoft Office 365
The Shareflex Contract Online application is quickly deployed and integrates seamlessly into your existing Microsoft Office 365 / SharePoint Online infrastructure.
This means there is no longer any need to operate additional servers or IT infrastructure components. And all existing contract data and documents remain securely in your Microsoft Office 365 tenant.
Full flexibility with Shareflex® ECM Online
Shareflex Contract Online is part of the enterprise content management system “Shareflex ECM Online”. Therefore, the solution for contract management can be easily and quickly extended by further components, such as business, audit, idea, participation or quality management.
In addition, the contract management software can be adapted extremely flexibly to individual process requirements. This makes it clearly distinguishable from comparable contract management solutions. Convince yourself!
See for yourself
Get a first impression of all features of Shareflex Contract Online in our product video:
Additionally, you will find all information you need in our product guide. And for further insights into the contract management of the SharePoint Online and Microsoft Office 365 as well as current information, please watch our webcast.
Of course, we will also be happy to answer your questions personally or show you the advantages of cloud-based contract management in a free live demo!
Contract Creation
➀ User-friendly interface
➁ Convenient contract capture
➂ Scan and recognize
➃ Microsoft Office template management
➄ Automatic contract creation from meta data, external databases / ERP systems
➅ Optional use of text modules / boiler plates
Contract Management
➀ Dates and deadlines
➁ Email notification
➂ Automatic key date calculation
➃ Creation of contractual relationships
➄ Flexible search via meta data and full-text
➅ Integrated document management
➆ Premission management
➇ Business partner management
Processes and Workflows
➀ Rules-based and ad-hoc workflows
➁ Graphic workflow designer
➂ Freely configurable contract release and approval processes
➃ Automatic update of the key dates of cancellation
Integration
➀ Contract files in Microsoft Outlook
➁ ERP integration (SAP, Microsoft Dynamics (365), …)
➂ Master data adjustment
➃ Integration of third-party systems
Reporting
➀ Lists, groupings and sums
➁ Graphical views and diagrams
➂ Excel export
➃ Individual customization
Archiving
➀ Audit-proof archiving
The Shareflex® Contract Online Webcast
The Shareflex Webcasts now offer you the opportunity to get a first, non-binding impression of our solutions. Live or on demand — pesented by our Shareflex expert Patrick Carl. And free of charge, of course.
Understanding processes. Finding solutions.
A large number of leading companies are already taking the path to digitisation with the Shareflex solutions by Portal Systems. Are you ready for the first step, too? Just contact us, we look forward to your questions!
A small selection of companies that already manage their contracts with Shareflex Contract Online:
- Daiichi Sankyo Europe GmbH
- Jansen AG
- EAM
- SDA SE
Would you like to learn more about Shareflex Contract Online, the contract management software based on SharePoint Online and Microsoft Office 365? Then make an appointment for an online presentation straight away. Non-binding and free of charge!
Legally compliant contract management
Our contract management software now also supports you in the implementation of the European General Data Protection Regulation (EU GDPR) and the International Financial Reporting Standards 15 and 16 (IFRS 15, IFRS 16).
Learn how this actually works in our white paper.
The user interface of Shareflex® Contract Online
Get a first impression of the user-friendly, modern interface (Modern UI) of our online contract management.
The administration of contracts can quickly become very complex and complicated. For this reason, it is our goal to provide users with an interface that is as intuitive and clear as possible for their daily work.
After all, only user acceptance enables the successful introduction of new software. This applies to cloud-based contract management as well as to all other business applications.
Any questions? We will be happy to support you!
Frank von Orlikowski, Board of Directors and Sales, +49 (0) 40 226040-12
Email: info@portalsystems.de
