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logo shareflex online product family

Business Solutions for Microsoft Office 365 and SharePoint Online – Shareflex® Online

The “Shareflex Online” product family comprises all cloud-based software solutions offered by Portal Systems. This includes ready-to-use business applications, such as the “Shareflex Contract Online” contract management system, but also customised individual solutions. Moreover, with “Shareflex ECM Online“, we now offer you a modern, holistic alternative to classic ECM systems, too.

All these business solutions are based 100% on SharePoint Online and integrate seamlessly into your Microsoft Office 365 environment. This way, they offer all the advantages of a modern cloud architecture.

In what cases is Shareflex Online used?

With the standard version of Microsoft Office 365 you already obtain a wide range of functions and tools for document management or the automation of tasks and processes, such as Microsoft Power Automate, Power Apps or Power BI. Microsoft Teams, OneDrive and Teams and SharePoint Online also give end users the opportunity to participate in processes or edit documents.

Shareflex Online and the Microsoft Office 365 tools work hand in hand. This is because the Shareflex product management takes meticulous care to ensure that the functionalities of both systems complement each other seamlessly. This allows us to concentrate on providing all the functions and tools with Shareflex, which are additionally required for holistic business applications.

At the same time, new Microsoft Office 365 functions are always immediately available to all Shareflex customers.

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  • Office 365 / Microsoft 365 and SharePoint Online

  • Holistic Enterprise Content Management

  • Cloud-based (SaaS, Microsoft Azure)

  • Modern User Interfaces (Modern UI)

  • The real alternative to classical ECM systems

  • Office 365 / Microsoft 365 and SharePoint Online

  • Straightforward contract creation and management

  • Online or hybrid

  • Never miss any deadlines again

  • User-friendly and efficient

Click here to visit the website with all information regarding the Invoice Management solution by Portal Systems.
  • Office 365 / Microsoft 365 and SharePoint Online

  • Financial accounting along the entire process chain

  • Capturing, approving and processing invoices digitally

  • Standard interfaces for ERP integration

businessman at laptop with mobile phone and pen
  • Office 365 / Microsoft 365 and SharePoint Online

  • Controlling and managing QM documents

  • Online or hybrid

  • Convenient integration of the QM manual

  • Seamless integration into existing IMS

business report diagram and glasses and pen
  • Office 365 / Microsoft 365 and SharePoint Online

  • Controlling and managing audits

  • Online or hybrid

  • Within the company and across locations

  • Measures and findings

Click here to visit the website with all information regarding extensions and partner solutions for Shareflex.
  • Outlook integration

  • Audit-proof archiving

  • ERP / master data adjustment

  • Document and PDF generation

  • Reporting

Software as a Service – “Shared” or “dedicated”

All solutions belonging to the Shareflex Online product family are provided as “Software as a Service” (SaaS). They can be operated cost-effectively in a multi-tenant environment or alternatively in a separate “dedicated” environment.

Simply put, “Shareflex SaaS” is the “engine” for all business applications. Because, in contrast to SharePoint On-Premises, no programmes can be installed directly on SharePoint Online. Therefore, Shareflex customers just have to register the “Shareflex App” in their Microsoft Office 365 environment. Once they have activated and deployed Shareflex, they can immediately start working productively.

Managing documents securely online

Shareflex SaaS, just like Microsoft Office 365, is based exclusively on the Microsoft Azure platform. And all data and documents captured with the Shareflex Online solutions are always stored in your company’s Office 365 or Microsoft 365 tenant. Shareflex solely stores the configurations of the respective business application. This ensures that your data and documents “never leave the house”.

(Almost) unlimited capacities

In the past, it was mainly the technical limits and restrictions of SharePoint On-premises environments that prevented a broad and holistic use, e.g. as an Enterprise Content Management platform.

SharePoint Online, on the other hand, with 30 million documents per document library, 25 TByte capacity per website collection and 12.5 Exabyte capacity per client, offers an outstanding basis for managing even large volumes of data and documents.

Any questions? Contact us, we will be happy to support you!

Frank von Orlikowski, Board of Directors and Sales, +49 (0) 40 226040-12

Email: info@portalsystems.de

Frank von Orlikowski, Vorstand der Portal Systems AG
Microsoft Gold and Silver Partner Certficates of Portal Systems AG
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