• Sunny sky with clouds and the Shareflex Online logo
  • Summer sky with light clouds symbolising Shareflex online enterprise solutions in the Microsoft 365 Cloud

Business Solutions for Microsoft Office 365 and SharePoint Online – Shareflex® Online

The “Shareflex Online” product family comprises all cloud-based software solutions offered by Portal Systems. These include ready-to-use business applications, such as the “Shareflex Contract Online” contract management system, which can easily be configured and customised. Moreover, with “Shareflex ECM Online“, we now offer you a modern, holistic alternative to classic ECM systems, too.

All these business solutions are based 100% on SharePoint Online and integrate seamlessly into your Microsoft 365 (formerly Office 365) environment. This way, they offer you all the advantages of a modern cloud architecture.

In what cases is Shareflex Online used?

With the standard version of Microsoft 365 you already obtain a wide range of functions and tools for document management and the automation of tasks and processes. These include Microsoft Power Automate, Power Apps or Power BI, to name just a few. Additionally, tools like Microsoft Teams, OneDrive and SharePoint Online give end users the opportunity to participate in processes or edit documents at any time and anywhere.

Shareflex Online and the Microsoft 365 tools work “hand in hand”. This is because the Shareflex product management takes meticulous care to ensure that the functionalities of both systems complement each other seamlessly. Therefore we are able to concentrate on providing all the functions and tools with Shareflex, which are additionally required for holistic business applications.

At the same time, new Microsoft 365 features are immediately available to all Shareflex customers.

business woman cloud data tables

Enterprise Content Management


  • Office 365 / Microsoft 365 and SharePoint Online

  • Holistic Enterprise Content Management

  • Cloud-based (SaaS, Microsoft Azure)

  • Modern User Interfaces (Modern UI)

  • The real alternative to classical ECM systems

Man sitting on a cloud

Online Contract Management


  • Office 365 / Microsoft 365 and SharePoint Online

  • Straightforward contract creation and management

  • Online or hybrid

  • Never miss any deadlines again

  • User-friendly and efficient

Click here to visit the website with all information regarding the Invoice Management solution by Portal Systems.

Incoming Invoice Processing Online


  • Office 365 / Microsoft 365 and SharePoint Online

  • Financial accounting along the entire process chain

  • Capturing, approving and processing invoices digitally

  • Standard interfaces for ERP integration

businessman at laptop with mobile phone and pen

QM & Document Control Online


  • Office 365 / Microsoft 365 and SharePoint Online

  • Controlling and managing QM documents

  • Online or hybrid

  • Convenient integration of the QM manual

  • Seamless integration into existing IMS

Click here to visit the website with all information regarding extensions and partner solutions for Shareflex.

Extensions and Partner Solutions


  • Office 365 / Microsoft 365 and SharePoint Online

  • Outlook integration

  • ERP / master data adjustment

  • Document and PDF generation

  • Reporting

Software as a Service – “Shared” or “dedicated”

All solutions belonging to the Shareflex Online product family are provided as “Software as a Service” (SaaS). They can be operated cost-effectively in a multi-tenant environment or alternatively in a separate “dedicated” environment.

Simply put, “Shareflex SaaS” is the “engine” for all business applications. Because, in contrast to SharePoint On-Premises, no programmes can be installed directly on SharePoint Online. Therefore, Shareflex customers just have to register the “Shareflex App” in their Microsoft 365 environment. Once they have activated and deployed Shareflex, they can immediately start working productively.

Securely managing documents online

Shareflex SaaS, just like Microsoft 365, is based exclusively on the Microsoft Azure platform. And all data and documents captured with the Shareflex Online solutions are always stored in your company’s Microsoft 365 tenant. Shareflex solely stores the configurations of the respective business application. This ensures that your data and documents “never leave the house”.

(Almost) unlimited capacities

In the past, it was mainly the technical limits and restrictions of SharePoint On-premises environments that prevented a broad and holistic use, e.g. as an Enterprise Content Management platform.

SharePoint Online, on the other hand, with 30 million documents per document library, 25 Terabyte capacity per website collection and 12.5 Exabyte capacity per client, offers an outstanding basis for managing even large volumes of data and documents.

Do you have any questions? We will be happy to consult you personally!

Frank von Orlikowski
CEO and Sales
Phone +49 40 226040 12
info@portalsystems.de

Portrait of Frank von Orlikowski